Outreach Lecturing Fund

Mohamed Fathi Ben Hamouda, University of Southern California
Fulbright Visiting Scholar Mohamed Fathi Ben Hamouda from Tunisia visits with students from the University of Southern California during his OLF, 2015.

The Outreach Lecturing Fund (OLF) provides funding for campuses to host Fulbright Visiting Scholars, already in the United States, for short-term speaking engagements. The OLF travel award is designed to enrich both institutions and Visiting Scholars through lectures that will promote academic disciplines and cultural understanding. Additionally, the OLF seeks to build relationships and partnerships with institutions that are currently underrepresented within the Fulbright Program as a means to promote future opportunities. These Priority Institutions (xlsx) include: Minority Serving Institutions, Community Colleges, Small Liberal Arts Colleges, Women’s Colleges and Art Colleges, and geographically underrepresented institutions.

General Eligibility:

  • The scholar must be on a grant of at least three months.
  • The application for a scholar to receive an OLF award must be submitted at least one month prior to proposed lecture.
  • The scholar cannot participate in an OLF award within the last month of their Fulbright Grant.
  • Each scholar wishing to participate in an OLF award must have a valid SSN or ITIN at the time of application. The scholar will email a copy of their card to OLF@iie.org.
  • Travel must be at least 75 miles away from the scholars host institution to qualify for an OLF award.

All OLF travel must include a lecture to a priority institution. View a listing of potential Priority Institutions (xlsx) for more details.

Information for Host Institutions

Information for Visiting Scholars

Resources:
Webinar
: Outreach Lecturing Fund: How to Apply with guest speaker from the U.S. Department of State, David Levin (January 15, 2016 - 2:00 pm to 3:00 pm EST)

Grant Duration:

The length of the lecturer's stay at the institution will depend upon the particular interests of the academic community and the facilities available. The period, however, should allow an opportunity for the scholar to become acquainted with the host institution. A program of two to three days is suggested; a longer period may be advisable if a visit to more than one institution is planned.

Outreach Lecturing Fund Eligibility

The principal intent of providing the OLF travel award is to build relationships with institutions that are currently underrepresented within the Fulbright Program. Visiting Scholars can benefit U.S. students and faculty of host institutions and their communities by discussing their Fulbright experience, speaking about their home culture and country, and by providing access and expertise in their fields.

Fulbright Visiting Scholars, whose grant length exceeds three months, are strongly encouraged to maximize the impact of her/his exchange experience by giving lectures to various U.S. audiences of higher education.  The U.S. Department of State provides these travel awards (through IIE/CIES) to scholars to help offset the cost of traveling within the United States to interested institutions. Please note: Scholars will not receive funding for trips to meet with colleagues and friends in other parts of the United States, or to attend conferences.

Institutions must apply for an Outreach Lecturing Fund at least one month in advance of the proposed lecture. Additionally, Fulbright Visiting Scholar’s cannot attend a grant within the last month of their grant period.

Outreach Lecturing Fund Eligibility Criteria

  • The scholar must be on a grant of at least three months.
  • The application for a scholar to receive an OLF award must be at least one month prior to proposed lecture.
  • The scholar cannot participate in an OLF award within the last month of their Fulbright Grant.
  • Each scholar wishing to attend an OLF award must have a valid SSN or ITIN at the time of application. The scholar will email a copy of their card to OLF@iie.org.
  • Travel must be at least 75 miles away from the scholars host institution to qualify for an OLF award.

All OLF travel must include a lecture to a targeted institution, please see the target institution list for more details.

Host Institution Eligibility:

The focus of the OLF is to engage with institutions that are underrepresented within the Fulbright Program.  If your institution is outside the scope of these targeted institutions, OLF awards may still be granted if a visit to a second institution is included to one of the following types of institutions:

  • Minority Serving Institutions (Asian American Native American Pacific Islander Serving Institutions AANAPISI,  American Indian and Alaskan Native Serving Institutions AIANSI, Historically Black Colleges and Universities HBCU, Hispanic Serving Institutions HSI, Tribal Colleges and Universities TCU, and Predominately Black Institutions PBI.
  • Community Colleges
  • Small Liberal Arts Colleges
  • Women’s Colleges
  • Art colleges, and
  • Geographically underrepresented institutions (many institutions in the Mountain States, Midwest, and South are considered geographically underrepresented)

To see a comprehensive, but not exhausted list of contacts for our potential partner institutions, please view a sampling of Priority Institutions (xlsx).

Outreach Lecturing Fund Application Overview

The U.S. Department of State provides funding, known as the Outreach Lecturing Fund (OLF), through the Council for International Exchange of Scholars (CIES), to enable Fulbright Visiting Scholars who are in the United States, for a grant longer than three months, to accept guest lecturing invitations at colleges and universities throughout the U.S.

Host institutions must complete these two steps to obtain Travel Award approval for the Fulbright Visiting Scholar:

  1. Complete the OLF Application Form
  2. E-mail the Application Form together with a Letter of Invitation to OLF@iie.org

You should receive a letter of funding approval (or disapproval) for your application from CIES within one business week.

 

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2015-2016 Application Materials (Effective Dates Oct. 1, 2015 to Sep. 30, 2016)

2016-2017 Application Materials (Available Summer 2016)

Please check back. (Summer 2016)

  1. Identify a Scholar

    • Faculty and professional staff of U.S. colleges and universities can identify scholars to invite to their campuses for Outreach Lecturing Fund visits by consulting the Fulbright Visiting (Non-U.S.) Scholar List. The 2016-17 List will be posted on the CIES Website during the first week of October, 2016.  After a suitable visiting scholar is identified, representatives of the inviting U.S. institution may contact the scholar directly via the faculty associate and host institution department information on the list, or they may contact CIES staff directly.
  2. Complete the Application

    • Within one week of receiving the application, CIES will inform the requesting institution and scholar whether or not the Outreach Lecturing Fund Travel Award has been approved.
    • The scholar is responsible for purchasing an airline ticket or arranging some other means of transportation, such as a train, bus or rental car.
  3. Engage with scholar on campus

    • Set up meetings with faculty and scholars
    • Invite the scholar to dinner at a faculty house or to a local event
    • Encourage the scholar to explore the campus and nearby areas
  4. Submit the Evaluation

    • The Fulbright Visiting Scholar will receive the approved OLF travel award through a direct deposit into the scholar’s U.S. bank account within two weeks after the completion of OLF visit and the submission of all evaluations and documentation to CIES.
    • For required documentation, please consult the application materials.

Outreach Lecturing Fund | FAQs

  1. What is the purpose of the OLF Award?
  2. Where can a scholar go on an OLF Award?
  3. What documentation is needed for the approval process?
  4. Who is responsible for making the travel arrangements and paying for the transportation?
  5. Can scholars go to more than one institution during an OLF award?
  6. How is the OLF travel award amount determined?
  7. When will the scholar receive the OLF travel award funds?
  8. What documents are required after completion of the OLF travel?
  9. Our institution wishes to issue an honorarium. What are the requirements?
  10. Our institution cannot provide housing for the scholars, is there a possibility to receive supplemental funding?
  11. Are there limitations for how many OLFs a scholar can receive?
  12. Are there limitations for how many scholars an institution can request?
  13. The scholar I am interested in is only on a grant for 2 months, are they eligible?
  14. I am a current Fulbright Visiting Scholar and I am not listed in the Scholar Directory, what should I do?
  15. Our institution is not listed as Priority Institution, is there a way to be considered a Priority Institution in the future?

  1. What is the purpose of the OLF Award?
    The OLF program enables Fulbright Visiting Scholars and Scholars-in-Residence who are currently in the United States for grants longer than three months to accept guest lecturing invitations at U.S. colleges and universities.
     
  2. Where can a scholar go on an OLF Award?
    Scholars must go to a college or university in the United States and its territories, including Puerto Rico, the U.S. Virgin Islands and Guam. OLF may not be used to attend conferences. Scholars can go to any institution including large research institutes; however scholars must supplement those visits with a second visit to a targeted institution. These include Minority Serving Institutions, Community Colleges, Small Liberal Arts Institutes or Geographically underrepresented regions. For a complete list of targeted institutions, please click here.
     
  3. What documentation is needed for the approval process?
    Institutions must submit the OLF application form together with an invitation letter on behalf of the scholar. Fulbright Visiting Scholars being requested must submit a copy of their Social Security Number (SSN) or Individual Taxpayer Identification Number (ITIN).
     
  4. Who is responsible for making the travel arrangements and paying for the transportation?
    The scholar is responsible for making her/his travel arrangements and purchasing the travel tickets.
     
  5. Can scholars go to more than one institution during an OLF award?
    Yes. Scholars are strongly encouraged to visit more than one institution during their OLF experience.  For example, a scholar could use one OLF award to go to Northern Virginia Community College and Howard University. Both institutions are located in Washington, DC.
     
  6. How is the OLF travel award amount determined?
    The award amount is based on a fare available for travel on the date the application is approved, rounded up to the nearest $100 with an additional amount added to offset the cost of local transportation to and from the airport. The CIES OLF contact will email the scholar an approval letter and a copy of a travel itinerary, including fare, for reference.  For example, if a fare of $321 is available, the OLF award amount will be $400. The scholar may choose to use the route in the sample itinerary or not.  The scholar is encouraged to purchase tickets for the OLF travel promptly upon receiving the approval letter.  Waiting until closer to the travel date to purchase tickets may result in higher travel costs.  The award amount is set the date the trip is approved and is not changed based on actual costs.
     
  7. When will the scholar receive the OLF travel award funds?
    The scholar will receive the OLF travel award funds after the OLF host institution submits an evaluation and summary of the event. Scholars are required to submit the Payment Authorization form and voided check to OLF@iie.org. Please note: Scholars cannot be reimbursed without a copy of the scholars SSN or ITIN.
     
  8. What documents are required after completion of the OLF travel?
    Institutions submit an online evaluation after the event and are asked email a summary including pictures from the lecture. Scholars must submit a copy of the Payment Authorization form along with a voided check to OLF@iie.org.
     
  9. Our institution wishes to issue an honorarium. What are the requirements?
    Institutions are welcome to issue Visiting Scholars an honorarium, however they must refer to the Employment/Honoraria (PDF) section in the Guide for Visiting Fulbright Scholars for information on the steps you must take to obtain the approval. Once they alert IIE/CIES that they will be granting an honorarium in the Official Invitation Letter and applications, IIE/CIES will submit a request to the Department of State’s Bureau of Educational and Cultural Affairs for approval. Once approval is granted, we will provide documentation to both the host institution and the scholar.
     
  10. Our institution cannot provide housing for the scholars, is there a possibility to receive supplemental funding?
    Institutions that are on the Partnering Institution list can request supplemental funding and will reviewed on a case by case basis. Please indicate your request on the application and within the invitation letter.
     
  11. Are there limitations for how many OLFs a scholar can receive?
    Preference will be given to scholars who have not yet completed an OLF, however there are no limitations on how many OLFs a scholar can receive, provided that they are being invited by eligible host institutions.
     
  12. Are there limitations for how many scholars an institution can request?
    Institutions are encouraged to apply for up to two OLFs per semester, but may request additional OLFs by emailing OLF@iie.org.
     
  13. The scholar I am interested in is only on a grant for 2 months, are they eligible?
    In order to be eligible, scholars must be on Fulbright grants of 3 months and they cannot participate in an OLF during the last month of their grant.
     
  14. I am a current Fulbright Visiting Scholar and I am not listed in the Scholar Directory, what should I do?
    If you are a current Fulbright Visiting Scholar and you do not see your name in the directory, please contact your CIES Grant Administrator. They can help determine why your name does not appear.
     
  15. Our institution is not listed as Priority Institution, is there a way to be considered a Priority Institution in the future?
    The Priority Institution Excel Document is updated twice a year and we conduct research on eligible institutions. If you believe your institution falls into one of the categories, please email your request to outreach@iie.org.