Outreach Lecturing Fund | FAQs

  1. What is the purpose of the OLF Award?
  2. Where can a scholar go on an OLF Award?
  3. What documentation is needed for the approval process?
  4. Who is responsible for making the travel arrangements and paying for the transportation?
  5. Can scholars go to more than one institution during an OLF award?
  6. How is the OLF travel award amount determined?
  7. When will the scholar receive the OLF travel award funds?
  8. What documents are required after completion of the OLF travel?
  9. Our institution wishes to issue an honorarium. What are the requirements?
  10. Our institution cannot provide housing for the scholars, is there a possibility to receive supplemental funding?
  11. Are there limitations for how many OLFs a scholar can receive?
  12. Are there limitations for how many scholars an institution can request?
  13. The scholar I am interested in is only on a grant for 2 months, are they eligible?
  14. I am a current Fulbright Visiting Scholar and I am not listed in the Scholar Directory, what should I do?
  15. Our institution is not on the Partnering Institution List, is there a way to be included in future lists?

  1. What is the purpose of the OLF Award?
    The OLF program enables Fulbright Visiting Scholars and Scholars-in-Residence who are currently in the United States for grants longer than three months to accept guest lecturing invitations at U.S. colleges and universities.
     
  2. Where can a scholar go on an OLF Award?
    Scholars must go to a college or university in the United States and its territories, including Puerto Rico, the U.S. Virgin Islands and Guam. OLF may not be used to attend conferences. Scholars can go to any institution including large research institutes; however scholars must supplement those visits with a second visit to a targeted institution. These include Minority Serving Institutions, Community Colleges, Small Liberal Arts Institutes or Geographically underrepresented regions. For a complete list of targeted institutions, please click here.
     
  3. What documentation is needed for the approval process?
    Institutions must submit the OLF application form together with an invitation letter on behalf of the scholar. Fulbright Visiting Scholars being requested must submit a copy of their Social Security Number (SSN) or Individual Taxpayer Identification Number (ITIN).
     
  4. Who is responsible for making the travel arrangements and paying for the transportation?
    The scholar is responsible for making her/his travel arrangements and purchasing the travel tickets.
     
  5. Can scholars go to more than one institution during an OLF award?
    Yes. Scholars are strongly encouraged to visit more than one institution during their OLF experience.  For example, a scholar could use one OLF award to go to Northern Virginia Community College and Howard University. Both institutions are located in Washington, DC.
     
  6. How is the OLF travel award amount determined?
    The award amount is based on a fare available for travel on the date the application is approved, rounded up to the nearest $100 with an additional amount added to offset the cost of local transportation to and from the airport. The CIES OLF contact will email the scholar an approval letter and a copy of a travel itinerary, including fare, for reference.  For example, if a fare of $321 is available, the OLF award amount will be $400. The scholar may choose to use the route in the sample itinerary or not.  The scholar is encouraged to purchase tickets for the OLF travel promptly upon receiving the approval letter.  Waiting until closer to the travel date to purchase tickets may result in higher travel costs.  The award amount is set the date the trip is approved and is not changed based on actual costs.
     
  7. When will the scholar receive the OLF travel award funds?
    The scholar will receive the OLF travel award funds after the OLF host institution submits an evaluation and summary of the event. Scholars are required to submit the Payment Authorization form and voided check to OLF@iie.org. Please note: Scholars cannot be reimbursed without a copy of the scholars SSN or ITIN.
     
  8. What documents are required after completion of the OLF travel?
    Institutions submit an online evaluation after the event and are asked email a summary including pictures from the lecture. Scholars must submit a copy of the Payment Authorization form along with a voided check to OLF@iie.org.
     
  9. Our institution wishes to issue an honorarium. What are the requirements?
    Institutions are welcome to issue Visiting Scholars an honorarium, however they must refer to the Employment/Honoraria (PDF) section in the Guide for Visiting Fulbright Scholars for information on the steps you must take to obtain the approval. Once they alert IIE/CIES that they will be granting an honorarium in the Official Invitation Letter and applications, IIE/CIES will submit a request to the Department of State’s Bureau of Educational and Cultural Affairs for approval. Once approval is granted, we will provide documentation to both the host institution and the scholar.
     
  10. Our institution cannot provide housing for the scholars, is there a possibility to receive supplemental funding?
    Institutions that are on the Partnering Institution list can request supplemental funding and will reviewed on a case by case basis. Please indicate your request on the application and within the invitation letter.
     
  11. Are there limitations for how many OLFs a scholar can receive?
    Preference will be given to scholars who have not yet completed an OLF, however there are no limitations on how many OLFs a scholar can receive, provided that they are being invited by eligible host institutions.
     
  12. Are there limitations for how many scholars an institution can request?
    Institutions are encouraged to apply for up to two OLFs per semester, but may request additional OLFs by emailing OLF@iie.org.
     
  13. The scholar I am interested in is only on a grant for 2 months, are they eligible?
    In order to be eligible, scholars must be on Fulbright grants of 3 months and they cannot participate in an OLF during the last month of their grant.
     
  14. I am a current Fulbright Visiting Scholar and I am not listed in the Scholar Directory, what should I do?
    If you are a current Fulbright Visiting Scholar and you do not see your name in the directory, please contact your CIES Grant Administrator. They can help determine why your name does not appear.
     
  15. Our institution is not on the Partnering Institution List, is there a way to be included in future lists?
    The Partnering Institution list is updated twice a year and we conduct research on eligible institutions. If you believe your institution falls into one of the categories, please email your request to outreach@iie.org.