The following are instructions for completing the U.S. Fulbright Scholar Application through the Embark online application platform. Read these technical guidelines carefully before completing your application online. You are advised to print them out to use as a guide while you complete your application.
If you experience difficulty using the online application system, please consult the Embark help center: http://embarksupport.zendesk.com/portal.
Questions about the application content should be sent to CIES at firstname.lastname@example.org.
Item 1. Select the Country of interest or regional program applying for: (you may only apply for one)
- Select the appropriate country or regional program from the dropdown menu.
Item 2. Award Number (you may only apply for one)
- Select the appropriate number (found in the award description) from the dropdown menu.
Item 3. Type of Activity
- Your response must conform to what is stated in the award description. Select the grant category from the drop down menu that corresponds with the award number you selected. Travel-only applicants should select the grant category that matches their proposed activity.
Item 4. Title
- Select appropriate title from the drop down menu
Item 5. Name
- Please enter your complete name as it appears on your passport.
Item 6. If you have a preferred name or nickname please enter it here.
Item 7. Current Primary Academic/Professional Title and Starting Date in that Position
- Select your formal title (e.g., Associate Professor) from the dropdown menu and enter the month and year in which you started this position. If you have more than one title at your institution (e.g., Professor and Chair), please scroll down for available options. If you do not find your title in the menu, please select "Other" and type your title in the Other text box.
Item 8. Professional Address
For applicants from U.S. colleges or universities, search for your institution name in the drop down list. If your institution is not in the list, select ‘Other Affiliation’ and type in the name and address of the institution. If your institution is outside the U.S., select ‘Other Affiliation’ from the Search Institution drop down and then type in your institution name and address.
Item 16. Academic Credentials
- Include only your terminal degree(s) (Ph.D. J.D., M.D., MBA, MFA, etc.) here (list no more than four). Do not include Master’s or Bachelor’s degrees unless they are your highest degree. Enter your highest degree first.
Item 17. Most Significant Professional Accomplishments- Maximum 700 characters
- Include items such as significant teaching and research awards, compositions and exhibitions. Do not write "See c.v." or direct reviewers to supplemental materials.
- Limit your list to a maximum of five accomplishments. For space consideration, separate each item with a semicolon or number rather than a hard return.
Item 18. Publications
- Limit your list to a maximum of three publications that are relevant to your proposed project. For space consideration, separate each item with a semicolon or number rather than a hard return.
Item 19. Previous Fulbright Grant(s)
- Include only Fulbright grants administered by CIES (e.g. U.S. Fulbright Scholar Program, New Century Scholars).
If you have received any other Fulbright award such as Fulbright Student or Fulbright-Hays grants), include this experience in Item 23. Please read through the Review and Selection Criteria regarding Previous Experiences Abroad and Previous Fulbright Awards. List the year and country of your grant starting with most recent.
Item 20. Project Title
- Choose a project title that succinctly describes the focus of your proposed activity.
- Seminar applicants should simply type in the name of the seminar program.
- For teaching/research awards, distinguish between both components, separating them with a semicolon.
- Do not use Teaching, Lecturing or Research in your project title.
Item 21. Summary of Project Statement- Maximum 700 characters
- In a few sentences, provide a concise overview of your project. You will provide a more complete description in the project statement.
Item 22. Foreign Language Competence
Item 23. Residence or Professional Trips Abroad of Over Three Months During the Past 10 Years
- Enter up to three languages (other than English) and your corresponding level of competency for reading, writing and speaking. Select responses from the dropdown menus.
- This item is intended to capture substantial experience you may have had living or working abroad. Do not include tourist trips.
- Include the country, purpose/sponsorship, and dates of your stay.
Item 24. Major Academic Discipline
- Select the most appropriate value from the dropdown menu that matches your professional expertise.
Item 25. Other Specialization(s)
- List subfields within the broad academic discipline in which you specialize (e.g., Nineteenth-century American literature or environmental law). Enter no more than five.
Item 26. State Department Field of Study and Primary Specialization
- Select the most appropriate field of study and specialization from the drop down menus
Item 27. Proposed Length of Grant
Indicate the specific number of months for which you are requesting support and a proposed starting date. If the length of grant listed in the award description is a range, such as three to 12 months, provide the starting date and number of months you propose (e.g., September 2011, five months).
- Duration and dates of award must be compatible with those listed in the award description.
Item 28. Preferred Host Institution
- Type in designated host institution name from the awards description. Otherwise type in the name of your preferred host institution, if required.
Item 29 and Item 30. Letter of Invitation
- If you have a letter of invitation from a host institution you should include it as an attachment to your application on page 12. Invitations received after you submit your application should be submit to CIES as email attachments (Word or PDF formats preferred).
Item 31. Alternate Country Preferences
- Please identify any alternate country preference(s) using the dropdown menus.
- In the text box, identify any alternate award numbers, separated by commas, you wish to be considered for.
- Note that these alternate country and award preferences will only be used in the event that you are not recommended for your first choice. Identifying alternate placement options does not guarantee that your application will be considered for any award other than the one you applied for.
Item 32 and 33. Research applicants must indicate if they will be working with human subjects or vertebrate animals.
Item 34. Home Mailing Address
- Please enter your current residential address
Item 35 and 36. State of Legal Residence and Congressional District Number
- Include the number of your Congressional district. This information MUST be provided. You may consult the U.S. House of Representatives at www.house.gov to verify your Congressional district. If you do not have a legal residence address in the United States, select AMER. OUTSIDE US from the dropdown menu for state of legal residence and outside US for Congressional district.
Item 37. Fulbright Race/Ethnicity Survey
- The information collected will be used for statistical purposes only; survey results will not be seen by reviewers or used in any way during the selection process.
Item 39. Dependent Information
- Please enter names and other information on any dependents who may accompany you on your Fulbright grant if you are selected.
Item 42. Felony/Misdemeanor
- Applicants convicted of or under current indictment for a misdemeanor (excluding minor traffic violations) or felony must provide additional information, including a description of the factual circumstances of the charge or conviction and any supporting documentation to CIES. These materials will be reviewed by the J. William Fulbright Foreign Scholarship Board to determine your eligibility. The documentation should be mailed to CIES, U.S. Fulbright Scholar Program, CIES, 1400 K Street, NW, Suite 700,
Washington, DC 20005
Item 43. Signature
- Your electronic signature attests to the accuracy of the information supplied in the application and verifies that you waive or do not waive, as indicated, your right of access to the evaluations submitted by your referees. Marking the check-box acts as your signature.
- The applicant is responsible for notifying referees of their request for letters and for ensuring those letters are submitted to CIES by the deadline. Confirm with your referees that they have received the notification message (The message may be directed to a bulk mail or spam folder if the recipient has a strict spam filter).
- Provide your referees with a copy of your project statement.
- Referees should keep an electronic copy of the letters they submit.
- Do not exceed the indicated number of references for the type of award you have chosen.
- All references must be in English.
- References should be from persons able to evaluate your professional work, including teaching effectiveness; the abilities you bring to your project; your ability to adapt; and the merits of the project.
- At least one letter should be from a colleague in your field who is outside your home institution. Such letters help demonstrate the breadth of your scholarly reputation.
- One of your referees should include the departmental chair, dean, or other responsible individual at your home institution for evaluating your teaching if you are applying for a teaching or teaching/research award.
- If you have recently moved to a new home institution, one of the reference letters should be from your previous institution.
- If your doctorate or master’s degree is recent or you are early in your career, one reference should be from the supervisor of your graduate program.
- All applicants are required to submit project statements (page 8) and curriculum vitae (page 9).
- Research and Teaching/Research applicants must also submit a select bibliography (page 10)
- Teaching and Teaching/Research applicants must also submit course outlines or syllabi (page 11)
- Applicants in Creative Writing and Journalism are asked to submit writing samples (page 12)
- Please comply with all page limits and guidelines for each attachment type.
Applicants in architecture and the visual arts
Submit three identical sets of from 10 to 15 digital images on CD-ROM (jpeg or PDF files preferred) at 300 dpi, no larger than 15 mbs per image file. Please do not submit any images on slides.
Applicants in filmmaking, the performing arts, dance and music
Video: Submit three identical sets of video material on DVD-Video (MPEG-2 files required). Please do not submit videos on VHS.
Audio: submit three identical sets of audio or video material on (Audio CD) or DVD, as appropriate.
All applicants should include a list of the sample work(s), including the date of the work, medium or type of presentation and/or your role in the production.
- Complete the registration and select the letter type for the referees you entered on page five of the application.
- The application inspector report will display incomplete questions and required attachments that are missing. You will be able to provide answers to the incomplete questions and upload missing documents directly on this page.
- Enter your electronic signature. When you successfully submit your application you will receive an application receipt email message.