Outreach Lecturing Fund

Mayy ElHayawi, Fulbright Visiting Scholar, Stanford University Assistant Professor, 'Ayn Shams University, Egypt
Mayy ElHayawi, Fulbright Visiting Scholar, Stanford University
Assistant Professor, Ayn Shams University, Egypt

The Outreach Lecturing Fund Allows US Institutions to Invite Fulbright Visiting Scholars to:

  • Give department or campus-wide lectures to students or faculty (or both);
  • Hold lectures in classrooms where the scholar can make a contribution to the discipline or country/regional understanding;
  • Meet with faculty to allow for an exchange of ideas;
  • Have informal gatherings with students and faculty;
  • Meet with community organizations, professional, cultural or religious groups, K-12 schools and school districts that have a special interest in international relations.

Responsibilities of Institutions and Organizations Hosting Outreach Lecturers

Institutions wishing to invite a Fulbright Scholar for an Outreach Lecturing Fund visit should develop a comprehensive plan of activities and arrangements to share with the scholar well in advance of the proposed visit. Additionally, institutions are required to return a completed workshop invitation template to OLF Staff.

Host institutions are expected to cover the following costs for the scholar:

  • Local transportation
  • Lodging accommodations 
  • Meals

It is important to inform the scholar, prior to arrival, about the support the host institution will provide. Institutions are to provide the scholar with a formal letter of invitation as part of their application.  If an institution wishes to offer a scholar an honorarium for the guest lecture, the scholar must request a letter of approval from CIES ahead of time in order to accept the funds.

Eligibility
The focus of the OLF is to engage with institutions that are underrepresented within the Fulbright Program.  If your institution is outside the scope of these targeted institutions, OLF awards may still be granted if a visit to a second institution is included to one of the following types of institutions:

  • Minority Serving Institutions (Asian American Native American Pacific Islander Serving Institutions AANAPISI, Alaska Native and Native Hawaiian Serving Institutions ANNHI, Historically Black Colleges and Universities HBCU, Hispanic Serving Institutions HSI, Tribal Colleges and Universities TCU, and Predominately Black Institutions PBI.
  • Community Colleges
  • Small Liberal Arts Colleges
  • Geographically underrepresented institutions (many institutions in the Mountain States, Midwest, and South are considered geographically underrepresented) 

An OLF trip that involves visits to more than one institution is recommended to broaden the reach of the program, as well to enhance the scholar’s educational and professional experience.  To see eligibility requirements for Fulbright Visiting Scholars please see our eligibility page.

Inviting a Fulbright Visiting Scholar to your Campus
Faculty and professional staff of U.S. colleges and universities can identify scholars to invite to their campuses for Outreach Lecturing Fund visits by consulting the Fulbright Visiting (Non-U.S.) Scholar List. The 2014-15 List will be posted on the CIES Website during the first week of October, 2014.  After a suitable visiting scholar is identified, representatives of the inviting U.S. institution may contact the scholar directly via the faculty associate and host institution department information on the list, or they may contact CIES staff directly.

Recipient of the OLF Travel Award
Outreach Lecturing Awards are provided directly to the Fulbright Visiting Scholars conducting the visit.  To receive the travel award, all OLF related travel must be completed 30 days prior to their Fulbright grant end date.  Awards will be paid to the Scholar through electronic deposit into their bank accounts upon receipt of the OLF event evaluation from the host institution.

Grant Duration:

The length of the lecturer's stay at the institution will depend upon the particular interests of the academic community and the facilities available. The period, however, should allow an opportunity for the scholar to become acquainted with the host institution. A program of two to three days is suggested; a longer period may be advisable if a visit to more than one institution is planned.

Outreach Lecturing Fund Eligibility

The principal intent of providing the OLF travel award is to build relationships with institutions that are currently underrepresented within the Fulbright Program.  Visiting Scholars can benefit U.S. students and faculty of host institutions and their communities by discussing their Fulbright experience, speaking about their home culture and country, and by providing access and expertise in their fields.

Fulbright Visiting Scholars, whose grant length exceeds three months, are strongly encouraged to maximize the impact of her/his exchange experience by giving lectures to various U.S. audiences of higher education.  The U.S. Department of State provides these travel awards (through IIE/CIES) to scholars to help offset the cost of traveling within the United States to interested institutions. Please note: Scholars will not receive funding for trips to meet with colleagues and friends in other parts of the United States, or to attend conferences.

Institutions must apply for an Outreach Lecturing Fund at least one month in advance of the proposed lecture. Additionally, Fulbright Visiting Scholar’s cannot attend a grant within the last month of their grant period. 

Outreach Lecturing Fund Eligibility Criteria

  • The scholar must be on a grant of at least three months.
  • The application for a scholar to receive an OLF must be at least one month prior to proposed lecture.
  • The scholar cannot go on an OLF within the last month of their Fulbright Grant.
  • Each scholar wishing to attend an OLF must have a valid SSN or ITIN at the time of application. The scholar will email a copy of their card to OLF@iie.org.
  • Travel must be at least 75 miles away from the scholars host institution to qualify for an OLF.

All OLF travel must include a lecture to a targeted institution, please see the target institution list for more details.  

Outreach Lecturing Fund Application Overview

The U.S. Department of State provides funding, known as the Outreach Lecturing Fund (OLF), through the Council for International Exchange of Scholars (CIES), to enable Fulbright Visiting Scholars who are in the United States, for a grant longer than three months, to accept guest lecturing invitations at colleges and universities throughout the U.S.

Host institutions must complete these two steps to obtain Travel Award approval for the Fulbright Visiting Scholar:

1) Complete the OLF Application Form
2) E-mail the Application Form together with a Letter of Invitation to OLF@iie.org

You should receive a letter of funding approval (or disapproval) for your application from CIES within one business week.

 

A. Eligibility and Requirements

The principal intent of providing the OLF travel award is to build relationships with institutions that are currently underrepresented within the Fulbright Program.  Visiting Scholars can benefit U.S. students and faculty of host institutions and their communities by discussing their Fulbright experience, speaking about their home culture and country, and by providing access and expertise in their fields.

Fulbright Visiting Scholars, whose grant length exceeds three months, are strongly encouraged to maximize the impact of her/his exchange experience by giving lectures to various U.S. audiences of higher education.  The U.S. Department of State provides these travel awards (through IIE/CIES) to scholars to help offset the cost of traveling within the United States to interested institutions.  Please see the OLF eligibility page for a full list of requirements.                                                                                

 

B. Level and Type of Support

The amount of Outreach Lecturing Fund Travel Awards is based on the available fare on the day the application is approved by IIE/CIES.

No Travel Awards are provided for travel distance of less than 75 miles

Determining the Travel Award Amount

IIE/CIES will use an online travel site, identify an available fare, and use that sample fare cost to determine the OLF funding amount.  The OLF amount will be rounded to the nearest $50, in order to also help offset ground transportation costs to the airport.

IIE/CIES will send the sample flight itinerary and fare to the host institution and scholar, and notify them of the approved OLF award amount.


Scholars will make their own travel arrangements.  If the Scholar waits to book travel and costs change, the award amount will remain the same as originally approved.

The award is not a reimbursement, but rather an amount toward travel costs, based on a travel rate that was available at the time the trip was approved.

To receive travel award payment:

Institutions hosting an OLF are required to complete the evaluation form after the event.  This evaluation must be completed in order for the scholar to receive their award.  If a scholar visits more than one institution, each institution must submit an evaluation form.

Scholars must submit a copy of their SSN or Tax ID and an Electronic Funds Transfer (EFT) Authorization Form (PDF) as soon as the grant is approved.

The approved funds will be processed within two weeks after receipt of the event evaluation from the host.

CIES will deposit the OLF travel award to the U.S. bank account listed by the scholar on the EFT authorization form, per the scholar’s account numbers listed on the voided check.

 

C. Honoraria

If the host institution offers an honorarium for a guest lecture, the scholar must obtain approval from IIE/CIES in advance.  Scholars should refer to the Employment/Honoraria (PDF) section in the Guide for Visiting Fulbright Scholars for information on the steps you must take to obtain the approval. Any honorarium amount should be stated on the Outreach Lecturing Fund application form.

 

D. Diversity Initiative

To further expand the impact of the Fulbright Scholar Program, the Outreach Lecturing Fund gives preference to trips to U.S. academic institutions identified as Minority Serving Institutions (MSIs) and other currently underrepresented institution within the Fulbright Scholar Program; including community colleges, small liberal arts colleges and geographically underrepresented institutions.   A list of institutions that qualify as can be found here.

Within one week of receiving the application, CIES will inform the requesting institution and scholar whether or not the Outreach Lecturing Fund Travel Award has been approved. The scholar is responsible for purchasing an airline ticket or arranging some other means of transportation, such as a train, bus or rental car. The Fulbright Visiting Scholar will receive the approved OLF travel award through a direct deposit into the scholar’s U.S. bank account within two weeks after the Outreach Lecturing Fund visit is completed and the Program Evaluation Form is submitted to CIES.

Outreach Lecturing Fund | FAQs

Q: What is the purpose of the OLF Award?
A: The OLF program enables Fulbright Visiting Scholars and Scholars-in-Residence who are currently in the United States for grants longer than three months to accept guest lecturing invitations at U.S. colleges and universities.

Q: Where can a scholar go on an OLF Award?
A: Scholars must go to a college or university in the United States and its territories, including Puerto Rico, the U.S. Virgin Islands and Guam. OLF may not be used to attend conferences. Scholars can go to any institution including large research institutes; however scholars must supplement those visits with a second visit to a targeted institution. These include Minority Serving Institutions, Community Colleges, Small Liberal Arts Institutes or Geographically underrepresented regions. For a complete list of targeted institutions, please click here.

Q: What documentation is needed for the approval process?
A: Institutions must submit the OLF application form together with an invitation letter on behalf of the scholar. Fulbright Visiting Scholars being requested must submit a copy of their Social Security Number (SSN) or Individual Taxpayer Identification Number (ITIN).

Q: How many OLF awards can a scholar receive?
A: Preference will be given to scholars who have not yet completed an OLF, however CIES/IIE will review application requests for scholars who have already completed an OLF.

Q: Who is responsible for making the travel arrangements and paying for the transportation?
A: The scholar is responsible for making her/his travel arrangements and purchasing the travel tickets.

Q: Can scholars go to more than one institution during an OLF award?
A: Yes.  Scholars are strongly encouraged to visit more than one institution during their OLF experience.  For example, a scholar could use one OLF award to go to Georgetown University and Howard University. Both institutions are located in Washington, DC.

Q: How is the OLF travel award amount determined?
A: The award amount is based on a fare available for travel on the date the application is approved, rounded up to the nearest $50.  The CIES OLF contact will email the scholar an approval letter and a copy of a travel itinerary, including fare, for reference.  For example, if a fare of $321 is available, the OLF award amount will be $350.  The scholar may choose to use the route in the sample itinerary or not.  The scholar is encouraged to purchase tickets for the OLF travel promptly upon receiving the approval letter.  Waiting until closer to the travel date to purchase tickets may result in higher travel costs.  The award amount is set the date the trip is approved and is not changed based on actual costs.

Q: When will the scholar receive the OLF travel award funds?
A: The scholar will receive the OLF travel award funds after the OLF host institution submits an evaluation and summary of the event. Scholars are required to submit and EFT Authorization form and voided check to OLF@iie.org. Please note: Scholars cannot be reimbursed without a copy of the scholars SSN or ITIN.

Q: What documents are required after completion of the OLF travel?

A: Institutions submit an online evaluation after the event and are asked email a summary including pictures from the lecture. Scholars must submit a copy of the EFT Authorization form along with a voided check to OLF@iie.org.