2016 Fulbright English Teaching Assistant Workshop Facilitator Solicitation

On behalf of the United States Department of State, Bureau of Educational and Cultural Affairs (ECA), the Institute of International Education (IIE) seeks applications from experienced EFL/ESL professionals (“-Applicants”) to design and facilitate workshops on teaching English overseas for participants of the Fulbright U.S. English Teaching Assistantship (“ETA”) Program. The Fulbright U.S. English Teaching Assistantship Program is sponsored by ECA as part of the Fulbright U.S. Student Program.

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2016 Fulbright Pre-Departure Orientations

ECA sponsors the Fulbright Pre-Departure Orientations (PDOs) in Washington, D.C., for newly selected Fulbright Student, Scholar and ETA grantees (“grantees”).  PDOs will be held in June and July 2016 for grantees going to Sub-Saharan Africa, East Asia and the Pacific, Europe and Eurasia, the Middle East and North Africa, South and Central Asia, and the Western Hemisphere. Each world region, or a combination of regions, administers a two-day PDO to offer grantees practical information about living, teaching, and researching in the region of destination, and provide administrative details related to their Fulbright grant. Additionally, the PDOs provide grantees an opportunity to meet other Fulbright grantees, Fulbright alumni, and staff from the Department of State and its cooperating agencies.

Incorporated into the schedule of each PDO is a 1.5-day workshop for ETAs on teaching English overseas.  The ETA workshops will be designed and facilitated by one or two EFL/ESL professionals (“Facilitators”).  Applicants may submit proposals for more than one workshop.

2016 English Teaching Assistant Workshops

Five to six ETA workshops will be offered.  The Western Hemisphere region may be combined with one of the larger regional workshops and the selected facilitator may work with these selected facilitators on a combined workshop.   See the website Countries section for the candidate profile and the types of placement for each country

NOTE: Countries, dates and number of ETAs participating in each workshop is subject to change.

World Region

Facilitators Needed

Workshop Dates

Countries

No. of ETAs

Placement Type

Sub-Saharan Africa

2

ETA Workshop: June 9-11

PDO: June 11-13

Cote d’Ivoire, Kenya, Rwanda, Senegal, South Africa

30

College, university or High School (varies by country)

South  and Central Asia

2

ETA Workshop: June 17-19

PDO: June 15-17

India, Nepal, Sri Lanka, Bangladesh

32

All levels (varies by country)

Kazakhstan, Kyrgyz Republic, Tajikistan

8

High School, plus university in Kazakhstan

East Asia and Pacific

2

ETA Workshop: June 12-14

PDO: June 10-12

Macau, Mongolia, Vietnam, Indonesia (TBD), Thailand (TBD)

25 (up to 55)

University, Primary through High School

Middle East & North Africa

2

ETA Workshop: June 13-15

PDO: June 15-17

Bahrain, Jordan, Morocco

23

University, Profession/ Vocational Institutions

Europe and Eurasia 

2

ETA Workshop: July 18-20

PDO: July 20-22

Armenia, Azerbaijan, Belarus, Georgia, Latvia, Moldova, Ukraine

17

All levels, plus university

Russia

25

University

Bosnia, Kosovo, Macedonia, Montenegro, Serbia

10

All levels, plus university

Western Hemisphere
 

1

ETA Workshop: June 17-19

PDO: June 15-17

Costa Rica, Dominican Republic, Guatemala, Panama, Venezuela

12

University, except Guatemala—all levels

Fulbright U.S. Student Program Background

The Fulbright Program

The flagship international educational exchange program sponsored by the U.S. government, widely known as the Fulbright Program, is designed to “increase mutual understanding between the people of the United States and the people of other countries.” With this goal, the Fulbright Program has provided more than 300,000 participants—chosen for their academic merit and leadership potential — with the opportunity to study, teach and conduct research, exchange ideas and contribute to finding solutions to shared international concerns.

The Fulbright English Teaching Assistantship (ETA) Program, an element of the Fulbright U.S. Student Program, is an opportunity for recent U.S. graduates or graduate students to engage in a cultural exchange experience as English Teaching Assistants in the host country.  Fulbright ETAs strengthen English language instruction by establishing a native speaker presence, while increasing their own foreign language skills and knowledge of the host country.  

Fulbright ETA participants have a broad range of backgrounds.  Fulbright ETAs are generally recent undergraduates, though a limited number will hold Master’s degrees.  Some will have already spent time abroad in their host country or the region, though not all. These individuals represent different fields of study and are not required to be English teachers.  Not all have experience in TEFL, though the majority has teaching and/or tutoring experience.  Participants are enthusiastic about cultural exchange and creating a native speaker presence in foreign classrooms.  Fulbright ETAs have strong leadership skills, have reached high levels of academic achievement, are dedicated to community service, and are enthusiastic about adapting to new environments.

Fulbright ETAs spend one academic year at one or more host institutions where they serve as language-learning assistants to English teachers. Fulbright ETAs assist at institutions serving primary, secondary and university level students, and help strengthen English language education while providing firsthand cultural knowledge of the United States.   Depending on the institution and the ETA’s background and experience, some ETAs may be responsible for teaching entire courses.  In most cases, Fulbright ETAs will assist in a variety of academic formats—from one-on-one tutoring to co-teaching large groups—in order to improve English speaking, reading and writing skills of students in their host country. 

In addition to their classroom responsibilities, Fulbright ETAs may also give presentations on topics related to the United States (culture, society, and history); lead programs in language labs; conduct English conversation clubs; tutor; participate in sports, language, and drama clubs; and volunteer at local organizations, such as hospitals.  Additionally, Fulbright ETAs act as resource people both at the host institutions and in communities.  For these reasons, the ETA workshop content must be tailored carefully to fit all backgrounds and teaching experience levels.

See the Types of Grants section on our website for the full range of ETA formats.

http://us.fulbrightonline.org/about/types-of-grants/english-teaching-assistant-grants

The Global ETA Program is sponsored by the U.S. Department of State’s Bureau of Educational and Cultural Affairs.  In their host countries, ETAs report to the Fulbright Commission or the U.S. Embassy (Post) if there is no Commission in the country.  While Posts and Commissions monitor ETAs and their host institutions, an ETA’s grant activities are supervised by their host institution(s).

Goals of the English Teaching Assistant Workshop

At the conclusion of the ETA workshop, ETAs should:

  • Understand the key factors involved in teaching English overseas to a wide variety of audiences at disparate proficiency levels;
  • Recognize the variety of education structures, systems, and classroom culture in their assigned world region;
  • Be familiar with various classroom management techniques and challenges, including local discipline practices, and establishing and maintaining productive relationships with students, parents, teachers, and administrators within the academic setting;
  • Be able to develop and use a coherent lesson plan that is adaptable as unexpected issues arise;
  • Recognize that flexibility is necessary for success; 
  • Be able to use simple language teaching techniques such as pairs-practice, substitution drills, and role play to practice various learning points in both oral and written situations;
  • Be able to present a variety of language topics with different levels of complexity, illustrate them with examples, and elicit responses from students in group settings;
  • Be familiar with a range of online English language teaching resources and tools; and
  • Be prepared to work effectively in locations where resources are for lesson planning and implementation are limited, including access to computers and the Internet.

English Teaching Overseas Workshop Requirements

The ETA workshop will address methodologies, resources, and best practices for teaching English overseas Workshops should be interactive and should be divided into multiple sessions. Up to four ETA Program alumni will also participate in each workshop to serve as a resource for new ETAs and to assist the facilitators in planning and executing activities. 

Workshops should:

  • Have a minimum of 10 to a maximum of 14 contact hours over 1 ½ days;
  • Include small group sessions in which grantees practice teaching for a variety of different age groups and language levels;
  • Include opportunities for grantees to present and peer critique;
  • Address classroom management knowledge and techniques;
  • Acknowledge the varying level of teaching/tutoring experience among the ETA cohort, and utilize more experienced ETAs in breakout groups as well as challenge them with more advanced topics;
  • Encourage ETA alumni at the workshop to actively participate and share insights, in order to promote exchange of experiences and best practices, lessons learned, and country-specific insight; and
  • Provide a toolkit with resources that ETAs can use and adapt for the needs in their country (to include the resources published by the U.S. Department of State’s Office of English Language Programs).

The workshop will address teaching English overseas, methodologies, resources, and best practices.  Workshop sessions should NOT include the following, which will be covered during other PDO sessions:

  • Cross-cultural communication, cultural adjustment, and culture-shock, unless these themes are addressed within the context of the classroom;
  • Health and safety;
  • Fulbright grant administration;
  • Social media guidance, unless addressed within the context of its use in the classroom; and
  • Country-specific information, including cultural information, unless addressed within the context of the educational structure, classroom culture, customs, and student-parent-teacher relationship norms.

Some ETAs have experience in classroom teaching or teaching English overseas, but most have little-to-no experience in developing curricula or teaching in the classroom.Facilitators should design a workshop that is tailored to ETAs who have varying degrees of teaching experience. Successful proposals describe how the facilitator(s) will address the varying levels of classroom teaching experience.  For example, to accommodate these different levels of experiences, one or more break-out sessions should be utilized to address issues relevant to those who are inexperienced with teaching and those who have some experience teaching.  Sessions for inexperienced ETAs could include topics such as basic theory and practical teaching methods; sessions for experienced teachers could include topics such as pedagogy and advanced teaching methods and classroom tips.  Sessions may employ ETA alumni as small group discussion leaders and/or as role models in certain activities.      

Facilitators will be provided with information about the ETAs’ level of teaching/tutoring experience in advance of the PDO to enable facilitators to effectively structure of workshop sessions.

Facilitators Qualifications and Compensation

EFL/ESL training professionals with experience in a specific world region are highly encouraged to submit proposals.  A minimum of a Master’s degree in TESOL or related field and five years teaching English in the U.S. or abroad at the time of application is required.  Significant experience in active training design and/or training-the-trainer is strongly preferred.

NOTE:   Former grantees of the English Language Fellow (ELF) Program are encouraged to apply.   Current ELFs may apply as long as they complete their term and return to the U.S. prior to the start date of the workshop for which they are selected.

Applicants may apply for more than one of the workshops, keeping in mind the preference for experience teaching in the region.  Separate applications must be submitted for each workshop.

 Applicants may apply as a two-person team.  Team proposals must include a separate cover page and biographical narrative for each team member.

Applicants  may also apply as individuals with the understanding that they may be paired with a co-facilitator from the pool of applicants.  ECA and IIE will work closely with selected facilitators on refining workshop agendas to meet the needs of ETAs.

The Institute of International Education will engage the selected facilitators as consultants for the duration of the workshop.  Selected facilitators will be provided round-trip economy class domestic travel to Washington, D.C., and lodging at the conference hotel.   Ground transportation and meals that are not provided during the workshop will be reimbursed up to local U.S. government reimbursement rates.  Facilitators will also receive $1,500 for their work as a consultant at each workshop. 

Schedule and Due Dates

Proposals should be submitted via email to jparsons@iie.org by 11:59 p.m. EDT on February 1, 2016.

Event

Date of Completion

RFP distribution to bidders

December 15, 2015

Deadline for bidder questions

 January 22, 2016

Proposal due date

February 1, 2016

Anticipated notification

By April 1, 2016

Please email questions regarding this RFP to Joyce Parsons at jparsons@iie.org. IIE will endeavor to respond to bidder questions or requests for clarification within two (2) business days.  No oral answers will be provided.  All questions and their responses will be posted in online by January 25, 2016.

Workshop Proposal Guidelines

Award of the contract resulting from this RFP will be based upon the most responsive applicants whose application will be the most advantageous to IIE in terms of the factors specified in this RFP.  Under no circumstances will IIE be responsible for costs and expenses incurred in connection with this RFP including reviewing this RFP and/or submitting a proposal.

About this RFP

IIE reserves the right to:

  • Reject any or all offers and discontinue this RFP process without obligation or liability to any potential contractor.
  • Award a contract on the basis of initial offers received, without discussions or requests for best and final offers.
  • Award more than one contract.

Nothing in this RFP is, or should be relied on by the applicant as, a promise or representation by IIE.  Neither does IIE make any representation or warranty as to the completeness of this RFP nor have any liability for any representations (express or implied) contained in, or omissions from, this RFP. 

This RFP and any replies to any written notifications are transmitted to the applicant solely for the purposes of the applicant preparing and submitting a proposal. 

Any information or materials submitted as a response to this RFP and/or as a proposal (whether successful or unsuccessful) will not be returned. 

Workshop Proposal Guidelines

The proposal must be in Microsoft Word format and should be no more than five pages in length. It must include the following:

Proposal Body (Microsoft Format):

  • A one-page cover sheet with general information. See Cover Sheet template.
  • A brief description of the applicant and his/her qualifications, knowledge and expertise that address the goals of the program.  If applicable, applicants should highlight the extent of current and previous Fulbright Program or community engagement and any experience working in the prospective region (should not exceed one page);
  • A proposed English language training overseas workshop agenda that meets the goals of the workshop outlined above and corresponds with the timeframe in the Sample ETA Workshop Agenda below.  The agenda should include all required content components and a clear description of how each session will be delivered.  Please note that the timeframe outlined in the Sample ETA Workshop Agenda is an example for purposes of this proposal.  Actual timelines will be finalized in consultation with the program sponsors.  

An applicant may identify a co-facilitator in his/her proposal.  Proposals submitted by two prospective facilitators must include for each person:  a separate cover sheet, biographical page, resume, and one letter of professional reference.  If a co-facilitator is not identified or included in the proposal, one may be selected from the pool of applicants. 

Appendices (Microsoft Word or PDF formats):

  • Resume or Curriculum Vitae (no more than six pages)
  • Sample toolkit materials – a list with descriptions of proposed materials is acceptable
  • One letter from a professional reference for each applicant

Appendices do not count toward the five-page maximum.

Proposal Review Criteria:

The Proposal will be evaluated and scored on the following factors (100 point scale):

  • Proposed activities and plan for implementation (20 max points);
  • The degree to which the program meets the workshop goals (20 max points);
  • Practicality of workshop toolkit (15 max points);
  • Strength of applicant’s EFL/ESL and workshop training experience (25 max points);  and
  • Trainer’s expertise in the world region (20 max points).

Sample ETA Workshop Agenda (1.5 days or approximately 10-14 hours of facilitator-designed programming excluding lunch and breaks)

Day 1:

  1. Introductions and Welcome Remarks
  • Agenda Review and Announcements
  1. Resources (RELO)  (arranged by sponsors)
  2. First Round of Sessions *
  3. Alumni breakout groups-informal discussions
  • Q&A or panels with alumni from each country:  Classroom issues/topics, including classroom culture, diversity in the classroom, and student/teacher/parent relationships

Day 2:

  1. Breakfast and Announcements
  2. Second  Round of Sessions *
  3. Country/Regional Breakout Sessions with ETA alumni and/or State Department staff (arranged by sponsors)
  • May include Skype Conference with Commission or U.S. Embassy Public Affairs Section – applicable for some regions, not all.
  1. Third Round of Sessions
  2. Teaching Demonstrations by ETA Alumni
  3. Wrap-up
  • Finding Strengths
  • Workshop Evaluation

Session topics may include the following and the design should be interactive.

  • Pedagogy and Teaching Methods
  • Learning Styles
  • Listening and Speaking
  • Reading and Writing
  • Lesson Planning and Assessment
  • Materials Development and Adaptation
  • Classroom Management Techniques

FAQs

  1. Since there are multiple world regions listed, may potential facilitators who do not have relevant regional experience in those areas still apply?
  2. Can the required letter of reference be sent directly to IIE?
  3. Would you like a letter of recommendation submitted with the proposal or would you like the contact information only of the recommender?
  4. What is meant by sample toolkit materials?
  5. Are facilitators expected to make photocopies and prepare the workshop materials on their own and should they expect to pay for necessary copies?
  6. Is the request that a sample workshop outline be submitted for all six of these?
  7. It is stated that there will be 10-14 contact hours. Does that mean that the workshops we need to plan for are each 2-2.5 hours in length?
  8. Are elementary age students included in your teaching assistants' perspective list of areas?
  9. What technology will be available for the facilitators and participants to use during the workshops?
  10. Would this count against one's lifetime limit of Fulbright awards?
  11. Are the Fulbright ETAs receiving additional training in English language teaching at another point during their training, or is this the only instruction/experience they will receive?
  12. We want to include sufficient time for them to practice teaching and receive feedback. Should that be built into our sessions with them, or is there another time scheduled for them to do that?
  13. Though my degree is an MA in TESOL and I have taught in the USA and abroad, the bulk of my experience and my teaching years have been in Spanish as a Foreign Language. I am not sure if that would be accepted.
  14. Will participants have access to individual computers?
  15. Are the toolkit materials to be used during the PDO workshop or for later use?
  16. Given the suggested list of topics what is the expected number of topics per session?
  17. When writing a workshop proposal, is it expected that the applicant will include content for primary, secondary and tertiary levels?
  18. Does being a Fulbright Program Advisor (FPA) affect eligibility? Are you required to have a Fulbright grant in the past?
  19. How is the proposal evaluated if you apply as a team instead of an individual?
  20. Looking at the sample schedule provided does the facilitator provide only the "sessions" (i.e. teaching techniques, etc.) in the proposal for the two day agenda or does the facilitator design the whole agenda?
  21. Do the facilitators need to attend the dates of the ETA workshop and the PDO?
  22. Does the note on the application website about ELFs finishing their fellowship and returning to the U.S. before the ETA orientation also apply to Specialists? (NOTE: Former grantees of the English Language Fellow (ELF) Program are encouraged to apply. Current ELFs may apply as long as they complete their term and return to the U.S. prior to the start date of the workshop for which they are selected.)
  23. Would it be possible to see a sample workshop proposal? The sample agenda on the website seems to be for the entire program, and I am wondering if I could see one specifically for the English teaching sessions. Also, I see there are 3 rounds of sessions and a Teaching Demonstrations by ETA Alumni scheduled. How many of these sessions should I plan to facilitate?
  24. What does it mean by “round of sessions” in the sample agenda?

  1. Since there are multiple world regions listed, may potential facilitators who do not have relevant regional experience in those areas still apply?
    Regional experience is one of the criteria that will be evaluated with each proposal; therefore, such experience or lack thereof will be considered when ranking proposals.  
     
  2. Can the required letter of reference be sent directly to IIE?
    Yes, letters of reference may be sent directly to IIE. The letters must arrive by Monday, February 1 and should be emailed to pceruti@iie.org or mailed to the following address:

    Paul Ceruti
    U.S. Student Programs
    Institute of International Education
    809 UN Plaza
    New York, NY 10017

  3. Would you like a letter of recommendation submitted with the proposal or would you like the contact information only of the recommender?
    A letter of recommendation must be submitted with your proposal or sent separately to IIE by the deadline date of February 1.
     
  4. What is meant by sample toolkit materials?
    The toolkit refers to a set of resources that participants can use and adapt for the needs of their ETA assignment. We prefer that you submit a list  with a short description of the activity or resource. You may include a few more detailed examples, particularly they are unique or specifically designed or adapted by you for a specific purpose. The U.S. Department of State’s Office of English Language Programs will provide several books that may be used during the workshop, but the toolkit is intended to supplement those resources.
     
  5. Are facilitators expected to make photocopies and prepare the workshop materials on their own and should they expect to pay for necessary copies?
    IIE will facilitate the copying of materials, as long as the volume is reasonable (maximum of 50 pages per student).  Facilitator will be expected to provide materials to IIE electronically for copying and collating.
     
  6. Is the request that a sample workshop outline be submitted for all six of these?
    Applicants do not have to follow the sample session outline.  The proposed sessions in your submission must meet the goals of the workshop outlined in the RFP and include clear descriptions of how they will be delivered. 
     
  7. It is stated that there will be 10-14 contact hours. Does that mean that the workshops we need to plan for are each 2-2.5 hours in length?
    Two hours is the likely maximum for any individual session. The exact number of contact hours will be determined after selection in consultation with IIE and ECA.
     
  8. Are elementary age students included in your teaching assistants' perspective list of areas?
    Yes. Some ETA grantees may work with elementary school students as determined by the country’s program
     
  9. What technology will be available for the facilitators and participants to use during the workshops?
    Internet connection and overhead projection will be available.
     
  10. Would this count against one's lifetime limit of Fulbright awards.
    No. Facilitating one of the workshops would not count against one’s lifetime limit of Fulbright awards since it does not constitute a Fulbright award. Facilitation is for the benefit of candidates who have been awarded Fulbright ETA grants.
     
  11. Are the Fulbright ETAs receiving additional training in English language teaching at another point during their training, or is this the only instruction/experience they will receive?
    It depends on the country. For some countries, the workshops at the PDO will be the only training in English language teaching they will receive but in other countries, the ETAs will receive additional training and support upon arrival in the host country. In addition, ECA will provide additional online training modules for all ETA grantees.
     
  12. We want to include sufficient time for them to practice teaching and receive feedback. Should that be built into our sessions with them, or is there another time scheduled for them to do that?
    Time for practicing teaching and receiving feedback should be built into your sessions with them as part of your proposal.
     
  13. Though my degree is an MA in TESOL and I have taught in the USA and abroad, the bulk of my experience and my teaching years have been in Spanish as a Foreign Language. I am not sure if that would be accepted.
    A minimum of a master’s degree in TESOL or related field and five years teaching English in the U.S. or abroad is required. Strength of EFL/ESL and workshop training experience is one of the criteria that will be evaluated with each proposal; therefore, such experience or lack thereof will be considered when ranking proposals.
     
  14. Will participants have access to individual computer?
    No. Participants will not have access to individual computers.
     
  15. Are the toolkit materials to be used during the PDO workshop or for later use?
    The toolkit is to be used after the workshop, when the grantees are in the host country. The toolkit is intended to supplement the resources provided by the U.S. Department of State.
     
  16. Given the suggested list of topics what is the expected number of topics per session?
    The number of topics per session is at the discretion of the applicants.
     
  17. When writing a workshop proposal, is it expected that the applicant will include content for primary, secondary and tertiary levels?
    It will depend on the regional workshop to which you’re applying. Please check the appropriate “Placement Type” for the corresponding region under the “2016 English Language Teaching Overseas Workshops” section above.
     
  18. Does being a Fulbright Program Advisor (FPA) affect eligibility? Are you required to have a Fulbright grant in the past?
    FPAs are eligible. It is not a requirement to have had a Fulbright grant.
  19. How is the proposal evaluated if you apply as a team instead of an individual?
    Proposals submitted by two prospective facilitators must include for each person: a separate cover sheet, biographical page, resume, and one letter of professional reference. Each applicant will be evaluated individually

  20. Looking at the sample schedule provided does the facilitator provide only the "sessions" (i.e. teaching techniques, etc.) in the proposal for the two day agenda or does the facilitator design the whole agenda?
    The facilitator is responsible for the sessions in the schedule for approximately 1.5 days, not the entire agenda. Please keep in mind that the schedule is an example and may change.

  21. Do the facilitators need to attend the dates of the ETA workshop and the PDO?
    The facilitators are only involved in the ETA workshop and should look at those dates.

  22. Does the note on the application website about ELFs finishing their fellowship and returning to the U.S. before the ETA orientation also apply to Specialists? (NOTE: Former grantees of the English Language Fellow (ELF) Program are encouraged to apply. Current ELFs may apply as long as they complete their term and return to the U.S. prior to the start date of the workshop for which they are selected.)
    You are eligible as long as you have not started or already finished the project in another country by the time of the ETA workshop. In other words, you should not be working with two different U.S. State Department projects in the same time period in different locations.

  23. Would it be possible to see a sample workshop proposal? The sample agenda on the website seems to be for the entire program, and I am wondering if I could see one specifically for the English teaching sessions. Also, I see there are 3 rounds of sessions and a Teaching Demonstrations by ETA Alumni scheduled. How many of these sessions should I plan to facilitate?
    The sample agenda is just of the ETA workshop. There is not a sample proposal available to applicants because we want to be open to different kinds of proposals that fit into the five page proposal length limit (not including appendices). A description of what should be included in the proposal is under “Workshop Proposal Guidelines.” Applicants do not have to follow the sample session outline. The proposed sessions in your submission must meet the goals of the workshop outlined in the RFP and include clear descriptions of how they will be delivered. Two hours is the likely maximum for any individual session. The exact number of contact hours will be determined after selection in consultation with IIE and ECA but the total will likely be between 10-14 hours.

  24. What does it mean by “round of sessions” in the sample agenda?
    It means there could be more than one session in each block of time.